Events and Communications Assistant

Allseas is a world-leading contractor in the offshore energy market. Experts in the design and execution of large and complex offshore projects, we are constantly pushing the boundaries of technology. Designed and optimised in-house, our versatile fleet of specialised vessels operate worldwide, equipped with the most advanced equipment and systems. Allseas specialises in four core activities: offshore pipeline installation, heavy lift, deep-ocean polymetallic nodule collection and river waste collection.

The Corporate Communications Department is located in Delft (NL) and is responsible for managing, developing and implementing the corporate brand and identity, all internal and external communications, events and (social) media activities of Allseas.  

 

What you will do
The Events and Communications Assistant is the first point of contact for the Corporate Communications department and covers all executive support including distribution of communication and promotion materials, and processing business cards requests and invoices. You assist in the organisation of events and exhibitions and provide support on-site.

In this role, you will:

• Assist in the organisation and logistics of internal and external events and exhibitions and provide executive support on-site
• Provide assistance with visits to and tours of Allseas’ vessels and yards
• Organise and execute the distribution of the internal quarterly magazine, the annual Christmas gifts for staff and Christmas cards for clients
• Execute the renewal, stock and distribution of Allseas’ promotional items for staff, departments, vessels, projects and students
• Perform administrative tasks such as processing of invoices, handling the business cards process, taking minutes of departmental meetings

The Events and Communications Assistant reports to the Manager Corporate Communications.

 

What we need from you
Are you an enthusiastic and motivated starter with some experience in planning and organising events and executing a variety of hands-on tasks ? Do you have a practical mindset and the communication skills to support colleagues in successfully organising events, arranging stock and distribution of marketing materials and taking administrative tasks out of colleagues hands?

We are looking for a practical, energetic and creative Events and Communications Assistant to join our Corporate Communications team in Delft. Being part of a team of six, you will be the first point of contact for colleagues who require assistance or support from Corporate Communications in performing their work.

We are looking for an organised, hands-on personality with a no-nonsense mentality and a good sense of humor. This role requires a service-orientated and stress resistant approach, with the ability to work in a team and on own initiative.

• MBO degree, or equivalent, in events, hospitality or facility management
• 1-2 years’ experience, preferably in an events or communications department or agency
• Good organisational and communication skills
• Eye for detail and able to perform multiple tasks at the same time
• Prepared to work outside office hours occasionally, preferably in possession of a driving license
• Decent command of the English language, both written and spoken

 

What we offer you
Working at Allseas allows you the chance to work in a dynamic, fast-paced, entrepreneurial environment, with creative thinking, collaboration and down-to-earth culture at its core.

You can expect

• A versatile job with tasks varying from large scale events to small and detailed activities
• Join a team-minded and energetic department, with committed professional colleagues
• Work in a dynamic, world-leading offshore company, with short communication lines
• A competitive industry benchmarked salary and excellent pension scheme
• Performance based salary raises and bonuses
• 30 holidays days per year, flexible working hours
• Extensive trainings and development programmes, study budgets and coaching
• Internal clubs, committees, parties and (sportive) events